Gradueer in absentia

As jy nie jou gradeplegtigheid kan bywoon nie, het jy tot Vrydag, 21 November 2025 om reëlings te tref om in absentia te gradueer.  

To do so, log in to the student portal and go to Academics > Graduation ceremony. When you select ‘No’ for attending your graduation, the system will prompt you to choose either courier delivery or self-collection to receive your graduation documents.  

Incorrect personal information reflected in documents  

You should confirm your personal information (name(s) and surname) on your student profile as soon as possible, as your graduation documents will display the details we have on record. If you fail to confirm or update your details, and your documents arrive containing incorrect personal information, an additional fee of R500 will be payable for the documents to be reissued. We will also ask you to arrange a courier. 

Courier delivery 

Please note that courier delivery is Stellenbosch University’s default option. Therefore, we will automatically courier your graduation documents if we have not received an instruction to the contrary by Friday 21 November 2025 and you are absent from your graduation ceremony. 

We will courier your graduation documents after the conclusion of the graduation period. Your default courier address will be the home address on your student profile. To receive your documents at a different address, please enter the details in the space provided on the student portal.  

Please keep in mind that the University’s couriers, DHL, cannot deliver to a PO Box address. 

Click here for further details about courier delivery. 

Self-collection 

If you opted for self-collection, then your graduation documents will be packaged and ready for collection at the Client Service Information Desk in the Inorganic Building, from Tuesday, 16 December 2025 until Friday, 13 February 2026. You may collect your graduation documents on any weekday between 08:00 and 16:30. 

Further details about courier delivery of your graduation documents 

Address and contact details 

If you have indicated that you prefer courier delivery, your graduation documents will be delivered to you by DHL, whether locally or abroad. The default address will be the home address on your student profile. To ensure that you receive your documents as soon as possible, kindly check that we have your correct details and contact number.  

Unfortunately, the University cannot take responsibility for incorrect, late or no delivery if you have not updated your address and contact details on our system.  

Please check that we have your correct details and contact number on our system.  

To update your details, please email us on [email protected] by Friday 21 November 2025. 

Delivery timeframes  

We will start dispatching graduation documents from Thursday, 18 December 2025. Local deliveries normally take between two and five working days, although deliveries to remote areas may take slightly longer.  

International shipments may take up to seven working days, depending on your location. 

Tracking and notification of your delivery 

DHL will send you an SMS with your DHL tracking number and they will contact you on your cell phone to notify you of the delivery. Therefore, we urge you to check that we have your correct number on our system by Friday 21 November 2025. 

Incorrect or no delivery 

*Kindly note that the University will not be held liable for incorrect details (addresses and contact numbers) on the system that may result in DHL courier services delivering to the wrong physical addresses or not contacting graduates to confirm deliveries due to incorrect contact numbers. 

You will incur an additional fee of R 500,00 for any graduation documents issued incorrectly due to incorrect details on the system. 

For further enquiries about the delivery or tracking of your graduation documents, phone DHL on 021 872 4717. For other assistance, feel free to email us at [email protected].