Grants Management
The Research Grants Management Office is a professional support office to assist Principal Investigators and researchers in the Faculty of Medicine and Health Sciences with the acquisition and management of (mostly) international research grants.
The Grants Management Office serves as an interface between researchers, Faculty of Medicine and Health Sciences administration, and funding agencies or external sponsors, providing assistance to faculty in the identification of funding opportunities, submission of proposals and applications, and financial award management.
We have the following Offices within the Grants Management Environment:
The Grants Management Office has a dedicated pre-award person who assists researchers with the technical aspects of applications submissions (mainly NIH applications). A weekly newsletter of all NIH calls for applications and available funding is also composed and distributed.
The Grants Management Office provides the following services during the pre-award application phase:
- Assign a dedicated project accountant to assist with compilation of the budget with the researcher.
- Provide advice on the budget and other technical issues during submission such as:
- Biosketch format
- Format of attachments
- Best practices
- What reviewers like & dislikes
- Provide advice on reviewers specific requirements on research proposal documents.
- Complete the application form in certain instances.
- Set timelines for the timely submission of the application to be agreed upon by PI.
- For all other funder applications, we’ll assist with the budget.
For more information please contact Dr Christa de Vries-Coetsee.
Pre-award grants coordinator
Christa De Vries-Coetsee
Phone: +27 21 938 9838
E-mail: [email protected]
The Grants Management Office provides the following services during the post-award application phase:
- Liaise with Division of Research Development (DRD) in order to get agreement signed.
- Assist Principle Investigator (PI) to get declaration letter signed, create cost point and reduction/exemption application on ICRR where necessary.
- Assign a dedicated project accountant (PA) to assist with:
- Comply with financial reporting requirement per the agreement;
- Timely submission of invoices to funder and in accordance with the agreement;
- Provide regular feedback (as agreed with PI) on financial status of project (budget vs actual). Should potential problems be identified, GMO to email Exec-HOD, Vice Dean Research & Director Business management for further handling/decision making;
- Advice to PIs on funders cost principles (allowable vs unallowable expenses);
- Correcting journals:
- Salary correction per difference between amount claimed and timesheets;
- ICRR correcting journals as needed;
- Other ad-hoc journals as needed to correct expenses (e.g. transfer to correct CP or unallowable expense)
- Where financial audit is needed, GMO will arrange auditors, compile working papers and ensure audit is complete as per timeline in agreement;
- Assist with project close out per funder/agreement terms.
The Grants Management Office includes the following staff members:
Manager: Grants Management Office
Eugene Baugaard
Phone: +27 21 938 9126
E-mail: [email protected]
Project Accountant
Deon Daniels
Phone: +27 21 938 9065
E-mail: [email protected]
Project Accountant
Surene Grobler
Phone: +27 21 938 9195
E-mail: [email protected]
Project Accountant
Philane Groenewald
Phone: +27 21 938 9156
E-mail: [email protected]
Project Accountant
William Kayser
Phone: +27 21 938 9055
E-mail: [email protected]
Project Accountant
Shanè Roberts
Phone: +27 21 938 9051
E-mail: [email protected]
Project Accountant
Jennie Slabber
Phone: +27 21 938 9818
E-mail: [email protected]
Project Accountant
Elizma Smit
Phone: +27 21 938 9678
E-mail: [email protected]
