Information Governance

Stellenbosch University is committed to protecting the privacy of our students, employees and partners, in line with the Protection of Personal Information Act 4 of 2013 (POPIA).

​​PERSONAL INFORMATION AND PRIVACY

​WHAT IS PERSONAL INFORMATION? 
AND WHAT IS A BREACH?

​DID YOU KNOW?

​Personal information: 
Personal information is any information that can be used to identify a person or a business. This includes the information you may have of your customers, your employees, or service providers.

Breach: 
Reasonable grounds to believe that personal information (any information that can be used to identify a person or a business, e.g. staff or student number, address, financial information, educational information) has been accessed/acquired by an unauthorised person.

Public Wi-Fi networks can be less secure. Avoid accessing sensitive information, like banking details, when connected to public Wi-Fi networks.

 

​​OUR SERVICES

​PRIVACY INCIDENT AND BREACH REPORTING

​ACCESS TO INFORMATION
(INSTITUTIONAL PERMISSIONS)

PRIVACY ASSESSMENT​

​If you suspect a potential incident involving a breach of personal information, please report it immediately to Information Governance via our service desk or e-mail:

​Institutional permission serves as a key control to ensure that Stellenbosch University, and its researchers, comply with and give effect to South African privacy-related legislation. 

Institutional permission (also known as gatekeeper’s permission) is necessary for all research about the University as an institution, including information about the University’s operations, employees, students, alumni, partners, and other stakeholders. 

  • Click here for more information.
  • Submit your application here.
​​Internal users – including researchers – can make use of our resources to assess the risks pertaining to the personal information you plan to collect or process.​​​

​PAIA REQUESTS

​CONSULTING AND ADVISORY SERVICES

 
For help with your Promotion of Access to Information (PAIA) application, please click here.

​​Our consulting and advisory services include workshop-based training and awareness sessions, as well as guest speakers.

You may request any of these services via Information Governance’s service desk.

 


 

 

​​RESOURCES

The documents below contain valuable information relating to the management of personal information.

​DOCUMENTS AND POLICIES

​SHORTENED DOCUMENTS AND INFOGRAPHICS

​SU Privacy Regulation​
POPIA 
​Incidents/security breaches 

 

CONTACT US

For general enquiries, please send an e-mail to Information Governance at [email protected]